Aside from the productivity issues most Exchange servers are only set to backup information once per day, meaning that any emails that have been deleted through Email Database the course of a day are not archived this can also be said to the auto archiving feature that Outlook has. Also due to the way that the auto-archive feature works, finding a specific email that has Email Database been archived is incredibly laborious and time consuming. There are several issues that need to be looked at with regard to the need for a good email archiving solution, these issues are outlined below.
Data flow over time Before looking at any of the legal Email Database ramifications or performance problems of not having a good email archiving solutions it is important to first look at the points which create these issues. Even smaller companies will generate Email Database massive amounts of emails over a long period of time. This is caused by storage of emails and attachments, however part of the problem stems from having all versions of these emails stored for example: an email is sent out with a 1 MB attachment to every employee (30 people). Every reply to that email is also now being stored along with the original email text.
Whilst the email sizes are not of any real significance at Email Database this point, over a period of a year with multiple instances of this example the storage required will add up, especially with taking into account the attachment being saved also. Auto Archiving Many Email Database businesses feel that they have no problems with archiving as they have the Outlook auto archiving in place for their company emails. This unfortunately is not as helpful as it may at first seem to be. As mentioned earlier, any emails deleted prior to the auto-archive taking place are not archived. This in itself provides massive issues with compliance which will be covered later.